Private beta
Take command
of your tournament.
Registration, pools, field availability, scheduling, brackets and scores — one place, built for whoever is actually running the event.
One email when your invitation is ready. No newsletter, no sharing your address.
Starting with baseball, softball and wiffle ball. Basketball, volleyball and more to follow — the engine is built for any tournament with pools and a bracket.
The whole event, start to finish
Not six tools that nearly talk to each other. One system, where entering a score moves the standings, which seed the bracket, which is already on the schedule.
Step 1
Register
Teams enter online, by division.
Step 2
Format
Pick a shape that actually fits.
Step 3
Schedule
Every game, every field, one press.
Step 4
Score
Final, innings, or a full box score.
Step 5
Advance
Standings seed the bracket.
Step 6
Report
Everyone sees the same thing.
What a tournament costs you now
The way it works today
- A spreadsheet somebody built in 2019 and nobody else can edit
- Two hours of your Friday night moving games around so nobody plays twice in a row
- A group text with 41 coaches in it
- Finding out at 3pm that the bracket will not finish before dark
- Three versions of the schedule in circulation, all of them different
- Answering "what field are we on" until your phone dies
With TournaPilot
- One press, and a schedule that respects every field, hour and rest rule you set
- A format chosen against the hours you actually have, before you commit
- A public page with the schedule, standings and every team on it
- Scores entered once, standings and brackets that follow by themselves
- One version of the truth, updating as it changes
- Coaches who look it up themselves
The parts that are hard to get right
Anyone can store a schedule. The work is in producing one that survives contact with sixteen fields, four divisions and a 3pm curfew.
A format that fits the day you have
Tell it the teams, the fields and the hours. It works out which formats finish before your curfew, what each one costs in games, and how likely each is to send the best team home with the trophy. Then it says which one it would pick, and why.
Scheduling that knows what a field is
Field availability, which divisions play where, minimum rest between a team’s games, back-to-back preferences, keeping a division on one field, championship fields nearest the bleachers, a Sleep In option that starts as few teams as possible in the first slot, and a hard finish time the whole day is fitted inside. When a game will not fit, it names the constraint that stopped it.
Brackets that hold up
Single and double elimination for any number of qualifiers. Byes to the top seeds, true-double or one championship game, the if-necessary game reserved from the start rather than discovered at four in the afternoon, third-place games and consolation rounds.
Tiebreakers you set, applied in your order
Head to head, run differential, fewest runs allowed, most runs scored, runs per inning, coin flip. You choose the order, it is applied in that order, and the standings name the rule that actually separated two teams — not the one that was tried first.
Entry fees without holding your money
Teams pay through your own Stripe account, or straight to you by Venmo, PayPal or Cash App with TournaPilot reconciling that it happened. We never take custody of a cent.
Built for the person on the field
Tournament day runs on a clock, on a phone, in one hand. Enter a score, push everything back twenty minutes when it rains, call a game off. Save it to your home screen and it opens full screen where you left it.
The page a parent actually opens
Every tournament gets its own pages — the schedule, the standings, every team, and a page for each team with its record and its next game. They update as scores come in, so nobody is working from a screenshot of a version from Thursday.
And what a public page shows is decided on purpose. Teams, not players. No dates of birth, no guardian contacts, no phone numbers, no documents — not as a setting a director has to find, but as the way it is built.
Schedule
Every game, time, field and score.
Standings
Live, with the tiebreaker that decided it.
Teams
Every team entered, by division.
Private by default
Players are never on a public page.
Built for whoever is running it
Club and travel organisations
Running the same rules across a dozen events a year.
Rec leagues and park districts
One weekend, eight divisions, volunteers on the fields.
Memorial and charity tournaments
One a year, and it has to go right.
High school and college events
Showcases, wood-bat weekends, invitationals.
Get in before the season does
TournaPilot is in private beta. Directors on the list get it early — and the ones who come in first shape what gets built next.
No card, no commitment Kansas City built Shape the roadmap